January Update - Roof Management Plans, Driver Qualification Standards

Kansas Wind Blown -

Roof Management Plans

Roof repair and replacement can be major financial expenditures. Neglect of roof coverings can increase the likelihood of wind and hail damage, lead to premature failure and replacement and accelerate the development of leaks that can lead to mold and indoor air quality issues. What should be included in a Roof Management Plan (Insurance Carriers Love to See These)

How should your district be prepared?
First, Condition Reviews - While using safe practices, qualified individuals should inspect and monitor all roofs at least twice a year. This should include any damaged areas, flashing and metal attachments and roof drains. All inspections should be documented with date and conditions taking pictures as necessary.
Second, Plans & Budgets - Plans and budgets should be developed that include timelines and projected costs for roof maintenance, repair and replacement. Trying to repair or replace multiple roofs in the same fiscal year can add large expenses at one time.
Third, Timely Response - Procedures should be established on how to respond to leaks in a quick and efficient manner. A directory of names and numbers of qualified contractors (with insurance certificates on file) should be accumulated and accessible. After hour contact information is essential.
Fourth, Documentation - A record of all maintenance, repairs and replacements should be maintained to include:

Name of Contractor performing work
Description of Work Performed
Date of Work Performed
Copies of Warranties
Certificate of Insurance from each Contractor

Well-designed roof management plan will help minimize long-term costs and extend the life of the roof!

You Drive Me Wild

The headlines unfortunately seem to be an annual event. Coach and students injured in accident. Often, there is a second vehicle involved. Each time we load a student on a bus, or a student athlete gets in a van there is the potential for a life altering event.
To help lower the risk of a potential accident, school districts should be following a set driver qualification standard.
Each driver, from school bus drivers to maintenance engineers to activity sponsor that could possibly be driving a school district vehicle should meet established minimum requirements. Additionally, a motor vehicle record (MVR) review for all drivers should take place at least annually and require all district drivers to inform the proper district authority of any changes to driving status. Those changes should include accidents, moving violations and suspension.
Documenting annual policy reviews with staff, reviewing MVR’s on an annual basis, and reviewing best practice policies help to lessen the possibility of unfortunate accidents.
Visit with your insurance agent about platforms they have available to districts to maintain documentation. Insurance Carriers may also have partnerships with driving monitor programs that provide alerts any time a listed driver receives a violation if it occurs in a personal vehicle during nonworking hours.
Make sure your students are in the care of the safest and most qualified drivers by establishing a driver qualification standard.

Mike Spohn

Copeland Insurance Agency

Mike is a Full Time Insurance Producer with Copeland Insurance Agency. After numerous years working in Human Resources and serving as an Operations Manager, Mike has been successful in helping clients navigate and balance their needs for coverage and value. Workman's Comp Insurance is one of the areas that Mike excels in finding "perfect marriages" between client and carrier. His years of experience in Human Resources serves his clients well in helping them keep their losses to a minimum while providing additional resources and tools to employees. Mike is a firm believer that insurance should be a partnership in risk management, not just an annual transaction. Mike can be reach on his cell phone at 785-210-6155

mike@copelandins.com

This email is sent to {email} by:
{{CompanyName}} {{Address}}

To unsubscribe from all future emails {unsubscribe}
To update your contact information please {contact_info_update}